PRECISION AEROSPACE CORPORATION
GENERAL CONDITIONS OF PURCHASE APPLICABLE TO ALL ORDERS
1. TERMS & CONDITIONS
No terms and conditions other than the terms and condition set forth in this order, including those terms and conditions in any document attached to or incorporated by reference in this order, shall be binding upon Purchaser unless accepted by it in writing. Terms and conditions contained in any acknowledgement of this order which are different from or in addition to the terms and conditions of this order shall not be binding on Purchaser and specifically objects to any terms and conditions which are different from or in addition to the provision of this order. This order becomes the exclusive agreement between the parties when accepted by acknowledgement, commencement, or performance.
2. COMPLIANCE WITH LAWS
Seller warrants and certifies that in the performance of this contract it will comply with all applicable statutes, rules, regulations and orders of the United States and of any state or political subdivision thereof including laws and regulations pertaining to labor, wages, hours and other conditions of employment, applicable price ceilings, if any, packaging and labeling of goods and that the articles delivered hereunder shall be produced in compliance with the Fair Labor Standards Act. The seller agrees to indemnity and save harmless the Purchaser or its customers from any and all liability, loss, damage, expense, including attorney’s fees, arising from the violation of any such law or regulation.
3. STATE LAW
This order shall be governed in all respects by the laws of the State of California, excluding its rules regarding choice of laws.
4. EXTRA CHARGES AND PACKAGING REQUIREMENTS
No charges of any kind, including charges for boxing and cartage, will be allowed unless specifically agreed to by Purchaser in writing. Seller shall be responsible for packing and packaging necessary to withstand transportation hazards. Price shall cover net weight, unless otherwise agreed. Packaging requirements for shipments of Commercial Bills of Lading must meet commercial standard and accepted practices of the industry with full protection of the material to ultimate destination and must conform to governing classifications, including, but not limited to Uniform Freight Classification for rail – National Motor Freight Classification for truck – Railway Express Classification for express – U.S. Official Postal Manual, for parcel post – Official Air Freight rules, Tariffs, for air freight.
Unless otherwise stipulated on the face of this order, goods covered by this order shall be shipped “FOB” Seller’s plant. Title to said goods shall pass to Purchaser upon delivery to carrier. However, all transportation charges must be prepaid. No charges for unauthorized transportation will be allowed. Purchaser carries insurance on all material to which it has title while such material is in transit. Therefore Seller shall not declare any value on such material shipped via United Parcel Service, Rail Express, Air Express, Air Freight, or Parcel Post. Seller shall release rail or truck shipments at the lowest released valuation permitted in the governing tariff or classification. If Seller does not comply with Purchaser’s delivery schedule, Purchaser may in addition to any other rights which Purchaser may have under this order, require delivery by fastest way. Charges resulting from such premium transportation must be fully prepaid and borne by Seller. The provisions of this clause shall in no way limit Purchaser’s right to inspect and reject the goods covered by this Order upon receipt.
6. INVOICING AND MARKING
Two copies of invoices must be mailed to Purchaser on date shipment is made. Separate invoices must be furnished for each shipment under this order showing point of shipment and routing. Attach to invoice original bill of lading and express bill for any prepaid express or freight shipment. Packages must be marked with Seller’s name and Purchaser’s purchase order numbers, and is to contain one copy of the complete list of materials contained therein. Each package must be identified with the contents as shown on the shipping or packing list. Any extra expense or due to lack of above information will be deducted from Purchaser’s remittance in payment of Seller’s invoices.
7. DELAYS IN DELIVERY
Seller will strictly adhere to the delivery and completion schedules specified in this purchase order, and agrees that time is of the essence in the delivery of all goods hereunder. If, at any time, Seller believes that it may be unable to comply with the required delivery or completion schedules, Seller shall immediately notify Purchaser in writing of the probable length of any anticipated delay and the reasons for it, and shall continue to notify Purchaser of any significant change in delivery status. In the event of such notice or of an actual failure by Seller to comply with the delivery or completion schedules, Purchaser may in addition to all other remedies, require Seller, at Seller’s expense to ship good via air freight or other expedited routing to avoid or minimize delay.
If any of the goods are found at any time to be defective in material or workmanship, or otherwise not in strict conformity with the requirements of this order. Purchaser, in addition to any other rights which it may have under warranties or otherwise, may at its option, correct or have corrected the non-conformity at Seller’s expense or reject and return such goods at Seller’s expense. Such goods are not to be replaced without specific written authorization from Purchaser.
9. PURCHASER’S PROPERTY
Unless otherwise agreed in writing or unless subject to FAR, all tools, equipment or materials of every description furnished to Seller by Purchaser or specifically paid for by Purchaser and any replacement thereof or any materials affixed or attached thereto, shall be plainly marked or otherwise adequately identified by Seller as Buyer’s property and shall be safety stored separate and apart from Sellers property. Seller shall not substitute any property for Purchaser’s property and shall not use such property except in filling Purchaser’s order. Such property while in Seller’s custody or control shall be held at Seller’s risk and shall be kept insured by Seller at Seller’s expense in an amount equal to the replacement cost with loss payable to Purchaser. Such property shall be subject to removal at Purchaser’s written request, in which event Seller shall prepare such property for shipment and shall deliver it to Purchaser within ten (10) days of Purchaser’s written request in the same condition as originally received by Seller reasonable wear and tear excepted, all at the Seller’s expense.
Purchaser may at any time by written notice make changes in the quantities ordered specifications, designs, or drawings, samples or other description to which the articles are to conform in methods of shipment and packaging or place of delivery. If any such change causes an increase or decrease in the cost of or the time required for the performance of any part of the work under this order whether changed or not changed by any such change order a, an equitable adjustment shall be make in the price or delivery schedule or both and this order modified in writing accordingly. Nothing in this clause shall excuse the Seller from proceeding without delay to perform this order as changed. Seller shall immediately notify Buyer of any effect on price or delivery with written confirmation to follow within ten (10) days.
11. PRODUCTS, METHODS, AND MANUFACTURING PROCESS
Any knowledge or information which Seller shall have disclosed or may hereafter disclose to Purchaser incident to the placing and filling of this order shall not, unless otherwise specifically agreed upon in writing by Purchaser be deemed to be confidential or proprietary information and accordingly shall be acquired free from any restriction. No employee of Purchaser has authority to make any agreement express or implied limiting use or publication of or providing for confidential treatment of information or suggestions of whatever kind received by him unless such agreement is made in writing and signed by the Purchaser’s General Manager or his delegated representative.
Assignment of this order or any interest therein or any payment due or to become due thereunder without the written consent of Purchaser, shall be void.
Purchaser shall be entitled at all time to set-off any amount owing at any time from Seller to Purchaser or any of Purchaser’s affiliated companies against any amount payable at any time by Purchaser in connection with this order.
If seller ceases to conduct its operations in the normal course of business (including inability to meet its obligations as they mature) or if any proceeding under the bankruptcy or insolvency laws is brought by or against Seller, or a receiver for Seller is appointed or applied for or an assignment for the benefit of creditors is made by Seller, Purchaser may terminate this order without liability except for deliveries previously made or for goods covered by this order which are at that time already then completed and which are subsequently delivered in accordance with the terms of this order.
15. WORK ON PURCHASE’S OR ITS CUSTOMER’S PREMISES
If Seller’s work under this order involves operations by Seller on the premises of Purchaser or one of its customers, Seller shall take all necessary precautions to prevent the occurrence of any injury to person or property during the progress of such work and except to the extent that any such injury is due solely and directly to Purchaser’s or its customer’s negligence, as the case may be, shall indemnify Purchaser against all loss which may result from any act or omission of the Seller, its agents, employees, or subcontractors, and Seller shall maintain such Public Liability, Property Damage and Employee’s Liability and Compensation and Occupational Disease Acts. Without in any way limiting Seller’s responsibility under this Clause when on the premises of Purchaser or Purchaser’s Customer, Seller’s employees shall be subject to and will follow the work site safety rules and regulations.
“PAC supplier performance will be based on four ratings A (95-100%), B (90-94%), C (81-89%), & D (80% and Below). The ratings will be calculated quarterly, based on statistical attribute data percent of accepted parts/total lots received. When a supplier’s quality level is sub-standard (C rating), PAC Quality Management will advise the supplier that they are conditionally approved. Supplier ratings below 80% will be removed from the Approved Supplier List unless the Supplier, submits an approved Corrective Action Plan to bring the supplier rating into compliance”.
Records Retention Period: Quality Management System records will be retained for a minimum period of 30 years or as contractual requirements dictate. The 30 year period applies to contract end date for product related items (close of contract) and calendar effective date for all other documentation. The supplier must impose this requirement on their sub tiers. Unless otherwise directed by PAC, records are to be maintained utilizing the supplier’s documented procedure without cost to PAC.
Supplier shall notify Precision
Aerospace Corporation within 24 hours of discovery of suspect nonconforming
product having been shipped regardless of destination .
k. Supplier shall have a Counterfeit Material prevention and detection control plan in accordance with national Aerospace Standards. Supplier shall not deliver any products to buyer
that contains any “Counterfeit Parts”.
Defined as: A suspect part identified as a copy or substitute without legal right or authority to do so or one whose material, performance, or characteristics are knowingly misrepresented by
l. M&TE calibration sources shall ensure that annual eye examinations, including visual acuity and color vision, as applicable, are by a medically qualified/trained person. Records shall be
retained for each individual. Minimum vision requirements are near vision requirements of Snellen 14/18, (20/30), or Jaeger 2
17. REQUIREMENTS TO MAINTAIN ASSEMBLY RECORDS
When specifications or drawings require Seller to serially number assemblies Seller shall maintain records of all such serially numbered assemblies by part number and serial number. In addition when such specifications or drawings required Seller to serially number detail parts of said assemblies Seller shall maintain records of the source, drawing number and serial numbers of such detailed units. Seller shall maintain all such records for thirty (30) years from the date of completion of this order, unless a longer period is called in the time of this order.
18. PURCHASERS RESERVATION OF RIGHTS IN DATA
Seller agrees that any information received or to be received from Purchaser is the proprietary property of Purchaser and such information shall only be used for the purposes of
this order. Without written approval from the Purchaser, Seller shall not except as necessary for the performance of this order.
19. PATENT IDEMNITY
Seller shall defend at its own expense any suit or proceeding brought against Purchaser or its customers so far as based on a claim that any goods, or the normal use thereof (except goods designed in detail by the Purchaser), furnished under this order constitute any infringement of any patent of the United States or any foreign country, if notified promptly in writing and given authority, information and assistance (at Seller’s expense) for the defense of same, and Seller shall pay all damages and costs awarded therein against Purchaser or its customers. In case the use of said goods, or any parts, in enjoined, Seller shall at its own expense and at its option, either procure for Buyer and its customers the right to continue using said goods or parts, or modify them so they become non-infringing, or with the approval of Purchaser, remove said goods and refund the purchase price and the transportation and installation costs thereof.
20. CALIFORNIA SALES TAX
(Applicable only to orders placed by Purchaser in the State of California.) The State of California has issued a Resale Permit Number to this company as indicated on the face of the order authorizing it to purchase tangible personal property, without payment of the tax at the time of purchase. Purchaser agrees to maintain adequate records of all purchases and pay tax on all taxable directly to the State of California.
21. RELEASE OF PUBLIC INFORMATION
No public disclosure (including, without limitation, photographs, films, announcements and denials or confirmations) with respect to this order, the subject matter, or any phase of any program, shall be made without the prior written approval of Purchaser.
22. MATERIAL TEST CERTIFICATION
By acceptance of this purchase order Seller certifies that goods supplied shall strictly conform to all requirements of this purchase order, and that objective evidence of conformance to each specific drawing and specification required by the purchase order is on file and available for examination by Purchaser. Seller shall provide a Certificate of Conformance with each shipment. Each lot or shipment of castings, forging, raw material or finished parts made to specifications that require reporting of numerical test results, shall be accompanied by a copy of a certified Laboratory Test Report formulated in accordance with said specifications and made by or at the order of Seller which lists the numeric results of the specific tests.
Seller warrants that all goods delivered hereunder will strictly conform to all requirements of this order (including all applicable descriptions, specifications, and drawings): and will be free from defects in material and workmanship: and, to the extent not manufactured pursuant to detailed designs furnished by Purchaser, be free from all defects inn design and will be merchantable and fit for the intended purposes. Seller’s warranties (and any more favorable warranties, service policies, or similar undertakings of Seller in favor of any other customer) shall be enforceable by Purchaser’s customers and the users of Purchaser’s goods, as well as by Purchaser.
Purchaser may terminate this order in accordance with the provisions of Clause 52.249-2 of the Federal Acquisition Regulations in effect as of the date of this Order. Such Clause is incorporated in this Order by reference with the following modifications: “Contracting Officer” means Purchaser’s Purchasing Representative, and “Government” means Purchaser except in paragraph (m). “Contractor” means Seller. In paragraph (c) the term “45 days” is changed to “90 days”. The term “1 year” in paragraph (d) is changed to “6 months”. If this order is not
related to a U.S. Government prime or sub-contract, the audit of Seller’s books and records shall be conducted by Purchaser or if Purchaser is unable or unwilling, such audit shall be conducted by a mutually acceptable independent certified public accounting firm.
Conflicting provisions hereof, if any, shall prevail in the following descending order of precedence:
a. a. Typed provisions on the face of this order.
b. b. Purchase Order attachment.
c. c. The printed portion of this order including these terms and conditions, and
d. d. Specifications attached or incorporated by reference. Purchaser specification shall prevail over those of any agency of the U.S. Government and both shall prevail over those of the Seller.
The failure of Purchaser to insist on performance of any provision of this Order shall not be construed as a waiver of that provision in any later instance.
Purchaser may terminate this order or any part hereof by written or telegraphic notice of default to Seller signed by Purchaser, under any of the following circumstances.
a. a. If Seller refuses to make deliveries or perform the services within the time specified or extensions thereof agreed to in writing by Purchaser.
b. b. If Seller fails to comply with any of the provisions of this purchase order or so fails to make progress as to endanger performance of this order in accordance with terms.
c. c. If Seller becomes insolvent or is subject to proceedings under the laws relating to bankruptcy, insolvency or the relief of debtors. In the event of default Purchaser may purchase similar parts, materials or services elsewhere or secure the manufacture and delivery of parts, materials, services or otherwise and Seller shall be liable to Purchaser for any excess costs to Purchaser, provided, however, that Seller shall not be liable to Purchaser for any such excess costs when the default of the seller is due to Causes beyond its control and totally without its fault or negligence, provided further that Seller shall not be excused from liability unless Seller has notified Purchaser immediately and confirmed in writing the existence of such cause within ten (10) days from the beginning thereof. Any termination by Purchaser, whether by default or otherwise shall be without prejudice to any claims to damages or any other rights of Purchaser against Seller.
28. OVER SHIPMENT/ADVANCE SHIPMENT
Purchaser reserves the option to return any goods to the Seller at seller’s expense that are received by Purchaser more than thirty (30) days prior to the delivery schedule date specified on the purchase order without first obtaining shipping authorization from Purchaser’s Purchasing representative.
29. NOTICE OF LABOR DISPUTES
Whenever Seller has knowledge that nay present or potential labor dispute is delaying or threatens to delay the timely performance of this contract, Seller shall immediately give notice
thereof including all information relevant thereto to Purchaser. Seller agrees to insert the substance of this provision, including this sentence, in any lower-tier subcontract hereunder wherein a labor dispute might delay timely performance of this contract.
30. SAFE DRINKING WATER AND TOXIC ENFORECEMENT ACT
In performing services under this contract, Seller shall comply in all respects with the California State Drinking Water and Toxic Enforcement Act of 1986 (the “Act”), and all rules and regulations promulgated thereunder. Without limiting the generality of the foregoing, Seller shall comply with the following requirements:
a. a. Warning: Prior to bringing or causing to be brought onto or shipped to Purchaser’s premises in California any product or item which contains a chemical known to the state of California to cause cancer, or to cause birth defects or other reproductive harm (“Listed Chemical”), Seller shall notify in writing the Buyer’s local Safety Health and Environmental Affair’s (“SHEA”) representative of Seller’s intention. This notice shall identify all Listed Chemicals, which are to be brought onto a California facility of Purchaser, identify the specific item(s) containing the Listed Chemical and the use to which the product or item will be put. The notice shall also state whether any exposure to a Listed Chemical, if listed due to its carcinogenicity, poses “no significant risk” assuming lifetime exposure at the level of exposure in question, or if listed due to reproductive toxicity, will have no observable effect at 1000 times the level of exposure in question, as such terms may be defined from time to time in the Act or by any governmental agency which issues regulations pursuant to the Act. Seller shall give timely warning required by the Act to Purchaser’s personnel and any other person who may be exposed to a listed chemical at a California facility of Purchaser as a result of any action or inaction of the Seller, its agents, employees, or subcontractors.
b. b. Discharge: During the performance of any work at or in the vicinity of any California facility of Purchaser, Seller shall assure that neither Seller shall assure that neither seller nor its agents, employees or subcontractors discharge or release a Listed Chemical into water or onto or into land where the chemical passes or probably will pass into any source of drinking water.
c. c. Notification: Seller shall provide immediate oral notification to Purchaser’s local SHEA representative of any incident or circumstance which might constitute a violation of Seller’s duties under paragraphs 1 and/or 2 above that notification shall be followed within five days by a written report describing the incident, any corrective actions undertaken in response to the incident, and any preventative measure instituted to prevent recurrence, if appropriate.
The statute entitled “Anti-Kickback Act of 1986” (41 USC 51-58) is incorporated herein by reference:
a. a. By its acceptance of this purchase order or subcontract, Seller warrants and represents to Purchaser that neither Seller nor any lower-tier subcontractor of Seller nor any person acting on behalf of any of them has engaged nor will engage in conduct prohibited by Section 3 of the Anti-Kickback Act of 1986 (41 USC 51-58) relating to this purchase order or subcontract or any lower-tier purchase order or subcontract.
b. b. Purchaser shall have the right to withhold from any sums due Seller under this purchase order or subcontract if so directed, pursuant to Section 6 of the aforesaid Act or pursuant to Subparagraph (4) (11) of the Anti-Kickback Procedures Clause, by the contracting officer or agency cognizant of the applicable prime contract under which this purchase order or subcontract is awarded. For purpose of this Clause, the definitions of the terms “subcontractor”, “subcontract” and “person” shall be those set forth in section 2 of the aforesaid Act.
c. c. Seller agrees to incorporate the substance of the Anti-Kickback Procedures Clause (FAR 52.203-7) in all purchase orders and subcontract.
Pending the final resolution of any dispute involving this purchase order, Seller agrees to proceed with performance of this purchase order, including the delivery of goods, in accordance with Purchaser’s instructions.
a. a. Seller shall submit to Purchaser’s authorized Purchasing Representative a written demand for Purchaser’s final decision regarding the disposition of any dispute between the parties relating to this order, unless Purchaser on its own initiative has already rendered such a final decision. Any Purchaser’s final decision shall be expressly identified as such, shall be in writing and shall be signed by Purchaser’s authorized Purchasing Representative, except that Purchaser’s failure to render a final decision within ninety (90) days after receipt of Seller’s demand shall be deemed a final decision adverse to Seller’s contentions.
b. b. Purchaser’s final decision shall be conclusive and binding regarding the dispute unless Seller commences an action to contest such decision within ninety (90) days following the date of the final decision or within one (1) year following the accrual of the cause of action, whichever is later.
c. c. Seller shall cooperate fully with Purchaser in seeking a resolution of any dispute involving this purchase order under the disputes procedures set forth in any applicable Government prime or higher-tier contract. If Purchaser elects to follow such procedures, Seller shall be bound by the final outcome of the disputes procedure if:
(1) (1) Purchaser has afforded Seller an opportunity to participate in Purchaser’s conduct of the dispute: or
(2) (2) Purchaser, having decided to discontinue its own processing of the dispute has afforded Seller an opportunity to take over such processing completely; provided, however that Seller agrees to inform and notify Purchaser as to status and outcome of the dispute proceeding.
d. d. Purchaser and Seller shall each bear its own costs of processing any dispute hereunder.
33. Substance Abuse Prevention.
a. a. Subcontractors and any of their Sub-tier parties, who are providing services or services in conjunction with Detail Parts for Repair or Contract Products for Precision Aerospace Corporation, shall be required to conform to FAA Regulations, Appendix I of Part 121 Drug Testing and Appendix J of Part 121 Alcohol Testing. Drug tests shall conform to at least the same standards as provided by the current version of 49CFR Part 40, Drug Testing.
b. b. Upon Precision Aerospace Corporation’s request, Subcontractor shall provide the documents needed to verify Subcontractor’s compliance with subparagraph, above, to include a copy of Subcontractor’s written employee drug testing requirement and a listing of the employees assigned to work at safety-sensitive functions who have been properly tested under these provisions.
c. c. Precision Aerospace Corporation will be held harmless for any noncompliance by a subcontractor or sub-tier party to the requirements stated in the subparagraphs above.
SPECIAL PROVISIONS OF PURCHASER – GOVERNMENT CONTRACTS
Seller agrees that in performance hereunder, Seller shall comply with all Federal, State, and Local Laws, rules and regulations.
a. a. When indicated on the face of the purchase order that this order is issued under a U.S. Government Prime Contract or Subcontract thereunder, the text of the Federal Acquisition Regulation (FAR) clauses identified on the face of the Purchase Order in effect as the date of the identified Government contract are incorporated in this Order by this reference and made a part hereof.
b. b. Wherever necessary to make the context of the clauses set forth below applicable to this purchase order the term “Contractor” shall mean Seller, the term “Contract” shall mean this purchase order and the terms “Government”, “Contracting Officer” and equivalent phrases shall mean Purchaser unless the context clearly requires otherwise.
c. c. In the event that a conflict may exist between the General Condition of purchase set forth above and the additional procurement regulations referenced below, the latter shall prevail; provided however, that if a provision of the FAR includes a requirement for the settlement of disputes between the parties in accordance with the Government “Disputes” clause, such disputes shall instead be disposed of in accordance with the General condition hereof titled “Disputes”.
d. d.Seller shall control the disclosure of and access to technical data, information and other items received under this Purchase Order in accordance with U.S. export control laws and regulations, including but not limited to the ITAR. Seller agrees that no technical data, information or other items provided by the Buyer in connection with this Purchase Order shall be provided to any foreign persons or to a foreign entity, including without limitation, a foreign subsidiary of Seller, without the express written authorization of the Buyer and the Seller's obtaining of the appropriate export license, technical assistance agreement or other requisite documentation for the ITAR-controlled technical data or items. It shall be the sole responsibility of the Seller to determine whether the information provided by Buyer is technical data as outlined in the ITAR (22 CFR 120-130) prior to any release to a third party abiding by the terms outlined herein. Seller shall indemnify Buyer for all liabilities penalties, losses, damages, costs or expenses that may be imposed on or incurred by Buyer in connection with any violations of such laws and regulations by Seller.
Copyright © 2005
Precision Aerospace Corporation
Last Modified: April 10, 2018